The Filling Station Trust
Data Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

The Filling Station Trust is the data controller (contact details below), which means it decides how your personal data is processed and for what purposes. The Filling Station Trust is a registered charity in the United Kingdom (charity number 1131753). It is registered with the Fundraising Regulators and is a member of the Evangelical Alliance.

3. How do we process your personal data?

The Filling Station Trust complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –

4. What is the legal basis for processing your personal data?

The Filling Station Trust holds and processes data either with explicit consent or under legitimate interest. Data is held:

5. Sharing your personal data

Your personal data will be treated as strictly confidential and may only be shared with local Filling Station Teams for purposes connected to the Filling Station. We will only share your data with third parties with your consent.

6. How long do we keep your personal data ?

We will keep your records until you choose to unsubscribe unless there is a legal requirement to hold them. Specifically, we retain employment data, Trustee data and Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please contact our Data Protection Officer:

If it has not been possible to resolve a problem or if an issue has not been dealt with in a timely manner you are welcome to contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF

Registered Office: The Filling Station Trust, Copper Jon, Town Head, Troutbeck, Cumbria, LA23 1PP

Updated: 02/2022

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